Purchasing Policies Manual

Last Revised Date

Tuesday, December 22, 2020 - 10:11 am

Table of Contents

• Purchasing Policies Manual
  • Purchasing Policies Introduction
    • Crosswalk - Guide to Renumbering Previous Manual
  • 1.0 University Organization for Procurement
    • 1.1 Delegation of Procurement Authority and Applicability of University Purchasing Policies
    • 1.2 General Acquisition and Violation Policy
    • 1.3 Gifts, Gratuities, and the Anti- Kickback Act of 1986
    • 1.4 Conflict of Interest
  • 2.0 Planning and Requisition Preparation by University Departments
    • 2.1 Uniform Policies Regardless of Fund Source
    • 2.2 Purchase Requisition
  • 3.0 The Purchase Order
    • 3.1 Purchase Order
    • 3.2 Small Dollar Expenditures
  • 4.0 Supplier Selection and Solicitations
    • 4.1 Contact with Sales Representatives
    • 4.2 Selection of Vendors
    • 4.3 Small Business Utilization Program
    • 4.4 Request for Bids (RFB)/Proposals (RFP)
    • 4.5 Exceptions to Competitive Solicitations
    • 4.6 Federal Pre-Award Certifications
    • 4.7 Sole Source
    • 4.8 Price Analysis
    • 4.9 Subawards/Subcontracts
    • 4.10 Insurance
    • 4.11 Lease and Lease Purchase
    • 4.12 Contract Signature Authority
    • 4.13 University Wide Contracts & Strategic Alliances
    • 4.14 Legal Workers Pre-Award Certification
    • 4.15 Green Purchasing
  • 5.0 Special Responsibilities of University Departments
    • 5.1 Cancellation or Modification of Orders
    • 5.2 Inspection of Items Received by Departments
    • 5.3 Returns for Credit or Mistakes in Ordering
  • 6.0 Special Procurement Policies
    • 6.1 Disposition of Excess Property
    • 6.2 Emergency Orders
    • 6.3 Ethyl Alcohol
    • 6.4 Narcotics
    • 6.5 Printing Procurement
    • 6.6 Radioactive Material
    • 6.7 Travel and Charter Service
    • 6.8 Purchase of Office Furniture
    • 6.9 Moving Agreements
  • 7.0 Federal Procurement
    • 7.1 Procurement Requirements When Spending Federal Money
  • PUR Revision Log