5.1 Cancellation or Modification of Orders

Last Revised Date
Tuesday, November 1, 2011 - 12:00 am

Policy Information

Policy Number: 5.1 Effective Date: February 1996
Responsible Unit: Financial Services - Purchasing Last Revised Date: November 2011
Phone: 520-621-1747 Email: contactpacs@fso.arizona.edu

Purpose and Summary

To outline the policy for cancelling or modifying orders.

Scope

This policy applies to all University locations and units, including all University extensions, satellite locations, and off-site campus units, both domestic and international.

Policy

  1. Requests for cancellation or modification of Purchase Orders must be submitted to the Procurement and Contracting Services Department on a Purchase Order Amendment by an officially designated individual, stating the reason for the change. Requests for cancellation or modification by telephone or fax will not be accepted.
  2. Since a Purchase Order is a legal document, it can only be cancelled by mutual agreement between the Vendor and the University. There may be restocking or cancellation charges if the Vendor has expended money to fulfill the order. Restocking or cancellation charges are the responsibility of the Department, and will be paid against the Purchase Order.

Procedures

  1. For quick tutorial on how to process a Purchase Order Amendment, go to UPK Training; under the "Purchasing" tab, click on "Changing Purchase Orders", click on "Amending a Purchase Order".

* Please note that sections titled Frequently Asked Questions and Related Information are provided solely for the convenience of users and are not part of the official University policy.