1.1 Delegation of Procurement Authority and Applicability of University Purchasing Policies

Last Revised Date
Thursday, January 1, 2009 - 12:00 am

Policy Information

Policy Number: 1.1 Effective Date: February 2006
Responsible Unit: Financial Services - Purchasing Last Revised Date: January 2009
Phone: 520-621-1747 Email: contactpacs@fso.arizona.edu

Purpose and Summary

This policy outlines the delegation of procurement authority and applicability of University purchasing policies contained in the Purchasing Manual, which consists of rules prescribing procurement policies and procedures for the University in accordance with the requirements of the Arizona Board of Regents (ABOR) University Procurement Code. These policies are known as the "University Purchasing Policies."

Source

ABOR Policy 3-801 H. University Procurement Code and 3-802 Procurement Authority

Scope

This policy applies to all University locations and units, including all University extensions, satellite locations, and off-site campus units, both domestic and international.

Policy

  1. Pursuant to ABOR Policy 3-802 the Chief Procurement Officer, under the direction of the University President, has the authority to commit University funds for the procurement of supplies, equipment and contractual services on behalf of the University and Arizona Board of Regents.
  2. Consistent with ABOR Policy, the Chief Procurement Officer has the authority to promulgate written policies and procedures governing the procurement and management of materials, services and construction to be procured by the University and the disposal of materials.
  3. Only the Chief Procurement Officer, his designees and other University personnel designated by the President may commit the University to the purchase of either goods or services, or both.
  4. Sponsored Projects Services is responsible for negotiating, writing, administering, and closing out subcontracts for research.
  5. Except as provided in paragraphs 6. and 7. below, the University Purchasing Policies shall apply to every expenditure of public monies, including federal assistance monies (subject to requirements of federal law as referred to in ABOR Policy 3-808 E Intergovernmental Procurement), by the University. These Policies also apply to the disposal of University materials.
  6. These Policies do not apply to the following:
    1. To either grants or contracts between the University and either other state governmental units or other governments except as provided in ABOR Policy 3-808 Intergovernmental Procurement.
    2. To contracts for professional witnesses if the purpose of such contracts is to provide for professional services or testimony relating to an existing or probable judicial proceeding in which the University is or may become a party or to a contract for special investigative services for law enforcement purposes.
    3. To agreements negotiated by legal counsel representing the University in settlement of litigation or threatened litigation.
    4. To internal agreements solely between and among the ABOR and/or the University.
    5. To items purchased by the University for resale.
    6. To the purchase of water, gas, electric or other regulated utilities.
    7. To real property transactions governed by Chapter 7 of the ABOR Policy Manual, “Buildings, Infrastructure and Land.”
  7. Nothing in the ABOR University Procurement Code or the University Purchasing Policies prevents ABOR or the University from complying with terms and conditions of any grant, gift, bequest or cooperative agreement.

ABOR Policy 3-801
ABOR Policy 3-802
ABOR Policy 3-808
Misuse of University Assets Policy

* Please note that sections titled Frequently Asked Questions and Related Information are provided solely for the convenience of users and are not part of the official University policy.