4.9 Subawards/Subcontracts

Last Revised Date
Sunday, November 1, 2015 - 12:00 am

Policy Information

Policy Number: 4.9 Effective Date: February 1996
Responsible Unit: Financial Services - Purchasing Last Revised Date: November 2015
Phone: 520-621-1747 Email: contactpacs@fso.arizona.edu

Purpose and Summary

The purpose of this policy is to explain the policy and requirements for requisitions for Subawards/Subcontracts.


Uniform Guidance (2 CFR 200)


This policy applies to all University locations and units, including all University extensions, satellite locations, and off-site campus units, both domestic and international.

This policy applies to requisitions for subcontracted products and services made on sponsored project accounts.


  1. The Requisitioner is responsible for developing a Statement of Work (SOW) which is within the general scope of the prime contract, or grant, and is to be furnished with the requisition.
  2. The Requisitioner is responsible for establishing technical/scientific/financial reporting to be required by the subcontract in consonance with prime contract report requirements. Sponsored Projects Services is responsible for establishing other subaward/subcontract report requirements including patents, property and fund expenditures on cost reimbursement subcontracts and billing/payment requirements.
  3. The Requisitioner is responsible for formal acceptance of the subcontract product (i.e.: final report, services, hardware, as applicable).
  4. Sponsored Projects Services is responsible for establishing and incorporating general provision clauses required to be flowed down from the prime contract, or grant, together with other special provisions as required.
  5. The Requisitioner is responsible for cost or price analysis of subcontract proposals and for securing rate verification from federal agency sources.
  6. The Requisitioner and Sponsored Projects Services are responsible for post award subaward/subcontract administration.


  1. Please see the Research Gateway for procedures related to subawards.

Purchasing Policy Manual 4.8 Price Analysis
Sponsored Projects Services
Research Gateway - Subaward Services

* Please note that sections titled Frequently Asked Questions and Related Information are provided solely for the convenience of users and are not part of the official University policy.