|Policy Number: 4.9||Effective Date: February 1996|
|Responsible Unit: Financial Services - Purchasing||Last Revised Date: November 2015|
|Phone: 520-621-1747||Email: firstname.lastname@example.org|
Purpose and Summary
The purpose of this policy is to explain the policy and requirements for requisitions for Subawards/Subcontracts.
This policy applies to all University locations and units, including all University extensions, satellite locations, and off-site campus units, both domestic and international.
This policy applies to requisitions for subcontracted products and services made on sponsored project accounts.
- The Requisitioner is responsible for developing a Statement of Work (SOW) which is within the general scope of the prime contract, or grant, and is to be furnished with the requisition.
- The Requisitioner is responsible for establishing technical/scientific/financial reporting to be required by the subcontract in consonance with prime contract report requirements. Sponsored Projects Services is responsible for establishing other subaward/subcontract report requirements including patents, property and fund expenditures on cost reimbursement subcontracts and billing/payment requirements.
- The Requisitioner is responsible for formal acceptance of the subcontract product (i.e.: final report, services, hardware, as applicable).
- Sponsored Projects Services is responsible for establishing and incorporating general provision clauses required to be flowed down from the prime contract, or grant, together with other special provisions as required.
- The Requisitioner is responsible for cost or price analysis of subcontract proposals and for securing rate verification from federal agency sources.
- The Requisitioner and Sponsored Projects Services are responsible for post award subaward/subcontract administration.
- Please see the Research Gateway for procedures related to subawards.
* Please note that sections titled Frequently Asked Questions and Related Information are provided solely for the convenience of users and are not part of the official University policy.