Revision Log

Manual Policy Revised On
Financial Services Manual Purchasing Methods
Update to Apparel to allow the purchase of safety gear on the PCard.
Financial Services Manual 9.21 Apparel
Minor clarification to address an inconsistency related to inventory requirements; no change to policy intent or requirements.
Financial Services Manual 8.14 Merchant (Bank Card/Credit Card) Acceptance
Added requirement for departments to notify Treasury/Merchant Services in advance of any merchant account changes to ensure PCI compliance and appropriate fraud controls.
Financial Services Manual 9.20 Financial Compliance Purchasing Card (PCard) Violations
Clarify roles and responsibilities for departments and cardholders in managing PCard violations, including required timelines for corrective action and repayment. Strengthen compliance measures through enhanced tracking, suspension, and cancellation processes.
Purchasing Policies Manual 6.7 Travel and Charter Service
Removed policy statement 3 to align with FSM 14.15 which prohibits piloting a personal or leased aircraft.
Financial Services Manual 14.15 Transportation
Updated commercial airfare policy to clarify permitted fare classes, approval requirements, and restrictions on upgrades, based on flight length.
Financial Services Manual 6.10 Account Management
Updated Account Manager qualifications to require Career Level M4 or M5, clarified that student employees may not serve as Account Delegates, and added procedure for requesting an exception when M4 or M5 personnel are unavailable.
Financial Services Manual 9.13 Business Meals
Remove FAQ #15 as it's no longer applicable.
Financial Services Manual 6.16 Component Unit Affiliates
Update to committee name in policy statement 6 to agree with ABOR policy 1-125 revision effective 11/20/2025. Update titles and department names.
Financial Services Manual Purchasing Methods
Add vehicles and vehicle maintenance and repairs to align the table with PUR 6.10 University Vehicle Procurement, Maintenance & Life Cycle Management Policy; clarify payment methods for online marketplaces and the use of PayPal; and address frequent purchasing method questions for awards and prizes.