FSM Revision Log
| Policy | Revised On |
|---|---|
| 9.11 Employee Recognition Updated definitions, links, FAQs, and related information. New policy to limit Employee Recognition events to no more frequently than annually. Update policy to limit cost of meals, light refreshments, and/or non-alcoholic beverages to limits established in FSM 9.13 Business Meals. Update policy to remove farewell events for non-retiree employees leaving the University; these events are no longer permitted with University funds. Update procedures to reflect correct Object Codes, including new Object Codes 5175 Business Meals and 5350 Awards. |
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| 9.10 General Expenditure Policy Policy has been renamed, updated, and reformatted to follow the standard policy template. Improved definitions, streamlined policy statements and procedures, and included frequently asked questions and related information. Created new Allowable Expenditure Summary by Fund Source and Unallowable Expenditures Table. Consolidated policy previously in PCard Manual sections 14.2, 14.3, and 14.5. Removed Business Meeting Expense and Business Entertainment; refer to new policy 9.13 Business Meals. New FAQ to clarify limit on team building expenses to activities that are included as part of Employee Recognition. |
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| 9.01 Determining Purchasing Method Policy has been renamed, updated, and reformatted to follow the standard policy template. Added definitions, streamlined policy statements and procedures, and included frequently asked questions and related information. Created Purchasing Methods Table. Consolidated policy and procedures previously in FSM 9.18 Small Dollar Direct Purchases and PCard Manual sections 6.3, 8.1, 8.2, 8.3, 14.1 and 14.4. Policy change to restrict use of the PCard to external (non-University) Vendors only. |
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| 8.14 Merchant (Bank Card/Credit Card) Acceptance Removed reference to discontinued policy 6.17 Administrative Service Charge. |
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| 2.01 Structure of the Accounting System Removed reference to discontinued policy 6.17 Administrative Service Charge. |
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| 14.10 Travel Authorization Removal of Supplemental COVID-19 Travel information in Policy section, and updates to Procedure section to reflect new Travel Authorization Process and Blanket Travel Authorizations. |
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| 8.33 University Development Fund Policy and Procedure Update policy statement 2. b. for clarity and to be inclusive of the addition of alumni to the development area and align with University Philanthropy and Alumni Engagement. Replace definition for Affiliated Organization with Component Unit Affiliate to align with FSM Policy 6.16 Component Unit Affiliates. No change to policy. |
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| 14.14 Lodging Updated references to revised lodging rates per State of Arizona Accounting Manual, effective 1/8/2024. No change to policy. |
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| 14.71 Meals/Lodging Cost Index Updated link to revised meals/lodging reimbursement rates effective 1/9/2024 and indicated previous rates per updated State of Arizona Accounting Manual. |
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| 14.15 Transportation Updated references to revised mileage reimbursement and provided updated rates per State of Arizona Accounting Manual, effective 1/9/2024. |