16.20 Subcontractor Acquired Property

Last Revised Date
Tuesday, March 1, 2022 - 12:42 pm

PURPOSE:

To provide for the proper control of Subcontractor acquired property with title vested in the sponsor, including the government.

SOURCE:   

Powers and duties of the University President, ABOR Policy 3-801 and 3-802

Authority below applies ONLY to Federal Property (acquisition dollars or title):

  • 48 Code of Federal Regulations (CFR) Part 45
  • 2 Code of Federal Regulations (CFR) Part 200 (“Uniform Guidance”)
  • 48 Code of Federal Regulations (CFR) § 52.245-1(f)(1)(v)

POLICY:  When a subcontractor acquires property with title vesting in the sponsor, including the government, this property is to be included in the University's Capital Asset Module (CAM) records.


PROCEDURE

RESPONSIBILITY

ACTION

PRINCIPAL INVESTIGATOR

  1. Upon receipt of a Subcontract property acquisition report where title to the property vest in the sponsor, including the government, the Principal Investigator shall forward the report to his/her Department Business Office. 

DEPARTMENT BUSINESS OFFICE

  1. Prepare and forward a memorandum to Property Mannagement requesting an A or D-tag (s) for the property acquired by the Subcontractor. Sufficient information, including the account number of the sponsor award to the University, shall be added to the University’s Capital Asset Module. A copy of the Subcontractor’s property acquisition report is to be attached.
  2. Forward a copy of the memorandum to the Sponsored Projects Services Property Administrator. 

PROPERTY MANAGEMENT

  1. Enter the Subcontractor acquired property in the University Capital Asset Module (CAM) and assign title as indicated in the Property Titleholder Database for the account number.
  2. Send the A or D tag(s) and a U.S. Government property label, if government titled property, to the Department Business Office. 

DEPARTMENT BUSINESS OFFICE

  1. Forward the A or D tag(s) and, as applicable, the U.S. Government Property label to the Subcontractor with instructions to affix to the acquired property.