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PURPOSE:
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To provide direction to university departments regarding the relief from accountability for government property.
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AUTHORITY:
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Powers and duties of the University President, ABOR Policy 3-801 and 3-802
Authority below applies ONLY to Federal Property (acquisition dollars or title):
- 48 Code of Federal Regulations (CFR) Part 45
- 2 Code of Federal Regulations (CFR) Part 200 (“Uniform Guidance”)
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POLICY: Sponsored Projects Services will be responsible for coordinating and submitting all request to a federal sponsor for relief from accountability for federal property in possession of the University on a sponsored project.
PROCEDURE
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RESPONSIBILITY
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ACTION
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PRINCIPAL INVESTIGATOR
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- Notify the SPS Property Administrator when government property has been consumed in the performance of the contract, lost, retired, damaged, destroyed, or stolen.
- Notify the SPS Property Administrator when government property is returned to the sponsor, shipped to another party, or traded-in as directed by the sponsor. Provide copies of sponsor instructions and shipping documents.
- If a piece of government property is purchased by P.I.’s department, notify the SPS Property Administrator with a copy of the payment documents.
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SPS PROPERTY ADMINISTRATOR
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- If government property is consumed, lost, retired , damaged, destroyed or stolen, notify the federal contract or grant administrator regarding the circumstance providing all available information and request relief from accountability.
- If government property is returned, shipped to another party, traded-in or purchased by the University, notify the sponsor in the next annual property report or final property report. Attach copies of receipt and instructions as required.
- Prepare and submit a Property Record Change Form to Property Management to remove items that the sponsor has granted relief of accountability, returned, traded-in, transferred, or changed title to University on those purchased.
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