11.40 Shipping

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To provide direction to University department regarding the shipment of University and sponsored owned equipment.


Powers and duties of the University President, ABOR Policy 3-801 and 3-802

Authority below applies ONLY to Federal Property (acquisition dollars or title):

  • Government Property, 48 C.F.R. § 45
  • Government Property, 48 C.F.R. § 52.245-1
  • Government Property, 48 C.F.R. § 245
  • Government Property, 48 C.F.R. § 1852.245
  • Uniform Guidance, 2 C.F.R. § 200

POLICY:  Anytime University or sponsor owned equipment is shipped to a sponsor, subcontractor or a renter, the responsible University Principal Investigator or staff shall obtain a receipt for the equipment and is responsible for following up to insure the timely return of the property to the University, unless the equipment is a deliverable.

If the property is not being returned to the University, it must be treated as retired or a deliverable.




  1. Request shipment in accordance with Section 10.30, Receiving, and indicate the reason for the property shipment and the date of return to the University, if not equipment produced for delivery to the sponsor.
  2. If the property is being loaned to another entity, attach a copy of the interagency agreement approved by the University Contracting Officer with a valid return date.
  3. Notify Property Management-FSO of the new location of the property. 
  1. Change the location of the property in the Capital Asset Module (CAM). 
  1. Will prepare the shipment once all approval have been obtained.
  1. Obtain a signed receipt for the delivery of the equipment.
  2. Insure that all loaned equipment is returned as scheduled and that FSO-Property Management is informed as to the correct location of the equipment.