Crosswalk - Guide to Renumbering Previous Manual
| Previous Policy Number | New Policy Number | Title | Notes |
|---|---|---|---|
| I. | 1.0 | UNIVERSITY ORGANIZATION FOR PROCUREMENT | |
| 1.1 | 1.1 | Delegation of Procurement Authority and Applicability of University Purchasing Policies | |
| 1.2 | 1.2 | General Acquisition and Violation Procedures | |
| 1.3 | 1.3 | Gifts, Gratuities, and the Anti-Kickback Act of 1986 | |
| 1.4 | 1.4 | Conflict of Interest | |
| II. | 2.0 | PLANNING AND REQUISITION PREPARATIONBY UNIVERSITYDEPARTMENTS | |
| 2.1 | 2.1 | Uniform Policies Regardless of Fund Source | |
| 2.2 | 2.2 | Purchase Requisition | |
| 2.3 | Tracking a Requisition | Combined with 2.2 | |
| 2.4 | Expenditures Near Termination of a Budget Period | Removed from manual | |
| 2.5 | Subscription Payments | Removed from manual | |
| III. | 3.0 | THE PURCHASE ORDER | |
| 3.1 | 3.1 | Purchase Order | |
| 3.2 | Purchases Requiring Prepayment | Removed from manual | |
| 3.3 | 3.2 | Small Dollar Expenditures | |
| IV. | 4.0 | SUPPLIER SELECTION AND SOLICITATIONS | |
| 4.1 | 4.1 | Contact with Sales Representatives | |
| 4.2 | 4.2 | Selection of Vendors | |
| 4.3 | 4.3 | Small Business Utilization Program | |
| 4.4 | 4.5 | Exceptions to Competitive Solicitations | |
| 4.5 | 4.4 | Request forBids (RFB)/Request for Proposal (RFP) | |
| 4.6 | Preparation of Specifications and Response Evaluation Criteria | Removed from manual Covered more breifly in 4.4 |
|
| 4.7 | 4.6 | Federal Pre-Award Certifications | Was previously also 7.2 |
| 4.8 | 4.7 | Sole Source | |
| 4.9 | 4.8 | Price Analysis | |
| 4.10 | 4.9 | Subawards/Subcontracts | |
| 4.11 | 4.10 | Insurance | |
| 4.12 | 4.11 | Lease and Lease Purchase | |
| 4.13 | 4.12 | Contract Signature Authority | |
| 4.14 | 4.13 | University Wide Contracts & Strategic Alliances | |
| 4.15 | 4.14 | Legal Workers Pre-Award Certification | |
| 4.16 | 4.15 | Green Purchasing | |
| V. | 5.0 | SPECIAL RESPONSIBILITIES OF UNIVERSITY DEPARTMENTS | |
| 5.1 | 5.1 | Cancellation or Modification of Orders | |
| 5.2 | 5.2 | Inspection of Items Received by Departments | |
| 5.3 | Mistakes in Shipping by Vendor | Removed from manual | |
| 5.4 | Damages and/or Shortages/Overages | Removed from manual | |
| 5.5 | 5.3 | Returns for Credit or Mistakes in Ordering | |
| VI. | 6.0 | SPECIAL PROCUREMENT POLICIES | |
| 6.1 | U.S. Customs Procedures | Removed from manual | |
| 6.2 | 6.1 | Disposition of Excess Property | |
| 6.3 | 6.2 | Emergency Orders | |
| 6.4 | Catering Orders | Removed from manual Covered by list of approved caterers and University-level Catering and Food Policy |
|
| 6.5 | Government Excess and Surplus Property | Removed from manual | |
| 6.6 | 6.3 | Ethyl Alcohol | |
| 6.7 | 6.4 | Narcotics | |
| 6.8 | Prescription Drugs | Removed from manual | |
| 6.9 | 6.5 | Printing Procurement | |
| 6.10 | 6.6 | Radioactive Material | |
| 6.11 | Office Machine Maintenance and Repair | Removed from manual | |
| 6.12 | Purchasing Card | Removed from manual | |
| 6.13 | General Stores - closed June 1, 2015, except for Alcohol orders | Removed from manual | |
| 6.14 | Transaction Privilege Tax | Removed from manual | |
| 6.15 | Use Tax | Removed from manual | |
| 6.16 | Telephones andCellphones/Wireless Services | Removed from manual | |
| 6.17 | 6.7 | Travel and Charter Service | |
| 6.18 | 6.8 | Purchase of Office Furniture | |
| 6.19 | Federal Reporting | Combined with 4.3 | |
| 6.20 | Purchase of Used Vehicles | Removed from manual | |
| N/A | 6.9 | Moving Agreements | Added to the manual from existing Moving Agreements policy |
| VII. | 7.0 | FEDERAL PROCUREMENT | |
| 7.1 | 7.1 | Procurement Requirements When Spending Federal Money | |
| 7.2 | 4.6 | Federal Pre-Award Certifications | Moved to 4.6 |