7.01 Budget Overview

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Policy Information

Policy Number: 7.01Effective Date: 7/20/2012
Responsible Unit: Budget OfficeLast Revised Date: 01/05/2024
Email: FNSV-Financial-Management@arizona.eduPhone: 520-621-3220

Purpose and Summary

The University of Arizona is responsible for submitting an Annual Operating Budget for approval by the Arizona Board of Regents, the Governor, and Legislature.  

This document provides definitions of common budget terminology and reference to related information.


Arizona Board of Regents Policy, including but not limited to 3-401, 3-402, 3-403, 3-404

Arizona Revised Statutes


This policy applies to all University locations and units, including all University extensions, satellite locations, and off-site campus units, both domestic and international.  


  1. Base Budget Change: A budget revision or transfer that adjusts the base budget for the next fiscal year. An example of a base budget change is the annualized transfer of funds to cover an increase to an employee's salary.
  2. Budget: A plan of financial information which provides an estimate of proposed revenues or expenditures for a given period.
  3. Budget Revision: An increase or decrease to the amount budgeted that does not affect another account.
  4. Budget Transfer: A movement of budget authorization from one account/sub-account/object code/sub-object code combination to another.
  5. Current Budget Change: A budget revision or transfer that affects only the budget for the current fiscal year. An example of a current budget change is the transfer of personal services funds to operations to hire a temporary employee from a temporary employment services vendor when a regular position is vacant.
  6. Original Budget: An amount initially budgeted to an account. 


  1. The University of Arizona will prepare an annual legislative budget request and a detailed state and local fund operating budget.
  2. Budgets for sponsored projects accounts must be developed and maintained in accordance with sponsor guidelines and the Office of Management and Budget (OMB) as outlined in the Sponsored Project Agreement and are monitored by Sponsored Projects Services (SPS).


  1. The Office of Budget and Planning is responsible for establishing budget and approving budget changes for local and state accounts. For procedures and information related to the University budget process, see the Office of Budget and Planning website.
  2. For procedures and information related to preparing a budget on sponsored projects accounts, including information on allowable costs, see the SPS Build a Budget webpage.

Related Information

Office of Budget and Planning Forms and Resources
SPS Build a Budget
Arizona Board of Regents Policy Manual

* Please note that sections titled Related Information are provided solely for the convenience of users and are not part of the official University policy.