1.01 Guide to the Manual

Introduction

The Financial Services Manual (FSM) contains policies and procedures related to the financial operation of the University of Arizona. The FSM is published through the Financial Services Office (FSO) and the Senior Vice President for Business Affairs and Chief Financial Officer which is responsible for the financial operation and fiscal control of the University. 

The policies and procedures apply to all University departments. However, Sponsored Projects and Contracting Services (SPCS) may specify different procedures if required by a grant or contract, or if more appropriate.

The Manual is directed to those administrators who have responsibility for the financial operation of the University and is intended to serve as a reference guide. The policies and procedures contained herein delineate responsibility, authority and accountability. It is the responsibility of all financial administrators to familiarize themselves with these policies in order to provide proper guidance to all University employees. It is the responsibility of every University employee to follow stated policy.

In the event of an inconsistency or conflict, applicable law and Arizona Board of Regents’ (ABOR) policies supersede University policies and University policies supersede college, department or lower unit bylaws, policies, or guidelines.

Organization of the Manual

The Financial Services Manual is divided by subject areas, each of which contains (or will in the future contain) a group of related policies. For example, all policies related to travel can be found in section 14.00.

Each policy and/or procedure is (or will in the future be) presented in a standardized format. The first section identifies general information such as the policy number, effective date, revision date, responsible unit, and contact information. The next sections provide the purpose and summary, source, scope, and definitions. This is followed by the actual policy statements and/or procedures.  As applicable, sections for frequently asked questions and related information may also be included.

The Financial Services Office has the responsibility to develop, promulgate, monitor and revise the applicable policies and procedures. When additional guidance or interpretation of a specific policy or procedure is required, the responsible unit within FSO should be consulted. The Financial Services Office should be consulted when an issue arises which is not addressed by the Financial Services Manual.