1. Home
  2. Purchasing Policies Manual
  3. 6.0 Special Procurement Policies
  4. 6.5 Printing Procurement

6.5 Printing Procurement

Page last updated

Policy Information

Policy Number: 6.5 Effective Date: June 2007
Responsible Unit: Financial Services - Purchasing Last Revised Date: May 2023
Phone: 520-621-9514 Email: FNSV-Purchasing@arizona.edu

Purpose and Summary

The purpose of this policy is to provide information and requirements for the ordering of printing services and stationery/letterhead.

Scope

This policy applies to all University locations and units, including all University extensions, satellite locations, and off-site campus units, both domestic and international.

Policy

  1. All departments must order all business stationery items directly from Printing Services or through UAccess Financials Arizona BuyWays (Shop Catalogs).
  2. Exceptions to the standards contained on the University Brand site must be approved by University Marketing & Brand Management. For review of proposed exceptions to the standards, please email brand@email.arizona.edu.
  3. The University of Arizona logo must appear on the front of every printed publication.

Procedures

  1. The following procedures should be used when printing, publishing and graphic design services are to be purchased from off-campus vendors.
  2. Financial Services Purchasing has aligned itself with a group of high-quality printing companies. For contracted printers refer to the list of Printing and Mailing Service Vendors.
  3. When a department or college has a need for printing, the department should contact one or all of the contracted printers to get a quote. Jobs will be billed to the department and should be paid with PCard, when possible, or on a requisition.
  4. Competitive bidding for orders over $25,000 is not required if the order is placed with one of the contracted vendors. Departments may select any one of the contracted vendors depending on which vendor best meets individual job requirements.
  5. For additional guidance on the University of Arizona brand architecture, visit the our Brand website, or email brand@email.arizona.edu.
  6. For complete information visit Printing and Mailing Service Vendors.

Printing and Mailing Service Vendors

* Please note that sections titled Frequently Asked Questions and Related Information are provided solely for the convenience of users and are not part of the official University policy.