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4.6 Federal Pre-Award Certifications

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Policy Information

Policy Number: 4.6 Effective Date: November 1998
Responsible Unit: Financial Services - Purchasing Last Revised Date: December 2011
Phone: 520-621-5449 Email: FNSV-Purchasing@arizona.edu

Purpose and Summary

To explain the requirements for Federal Certifications.

Source

Federal Acquisition Regulations (FAR), including but not limited to 48 C.F.R. § 52.209-5 Certification Regarding Responsibility Matters and 48 C.F.R. § 52-203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions.

Code of Federal Regulations, 2 C.F.R. § 200.326 and Appendix II to Part 200 – Contract Provisions for Non-Federal Entity Contracts Under Federal Awards

Scope

This policy applies to all University locations and units, including all University extensions, satellite locations, and off-site campus units, both domestic and international.

Policy

  1. The University will ensure all contracts made under federal awards contain all applicable provisions.

Procedures

  1. Federal Acquisition Regulations (FAR) require the University to obtain certain pre-award certifications from the vendor selected for a purchase order award when the source of funding is either a Sponsored Projects grant or contract. These applicable FAR certifications will normally be obtained from the vendor through the normal proposal/bid solicitation process.
  2. In the event of a Sole Source procurement where a formal solicitation may not be issued, the sole source vendor must complete the applicable pre-award certifications as required by FAR before a purchase order award can be made by the University.
  3. The FAR certifications to be obtained, the applicable FAR provisions, and related dollar thresholds are as follows:
    1. FAR 52-209-5 Certification Regarding Other Responsibility Matters, and 2 C.F.R. Part 200, Appendix II (required for grants and contracts >$30,000).
    2. Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions– FAR 52-203-11 and A-110 (required for grants and contracts >$150,000).

Code of Federal Regulations
Federal Acquisition Regulations

* Please note that sections titled Frequently Asked Questions and Related Information are provided solely for the convenience of users and are not part of the official University policy.