The University of ArizonaThe University of Arizona
Financial Policies & ProceduresFinancial Policies & Procedures

13.31 Processing Scholarship Awards for Postdoctoral Fellows

Purpose:To describe the method of processing scholarship awards for postdoctoral fellows.

Refer to section 13.01, Introduction to Methods of Student Payments, for clarification of scholarships versus consulting fees and wages; and the appropriate method of payment.
Policy Owner:Office of Scholarships & Financial Aid


  1. Select award recipient according to the sponsor's guidelines.
  2. Prepare a Disbursement Voucher for each postdoctoral fellow with the following additional information. In the Notes and Attachments section, enter:
    1. The total number of payments
    2. the amount of each payment
    3. the disbursement dates
    4. the total amount of all payments combined
  3. Obtain appropriate departmental/college level approvals on each form.
  4. Submit Disbursement Voucher for processing.

Accounts Payable

  1. Review Disbursement Voucher and process.
  2. Data Control will distribute payment via mail or ACH as indicated by recipient